How to create a session

How to create a session

To create your own iSee sessions, you will require the Session Host role in the online Management Portal as the database for managing sessions.

A Session Host can:

  • Create a live iSee session with a 3D environment for users to meet
  • Enrol or invite users into their session
  • Create user accounts for non-department guests

Alert: Using iSee with students.

Staff have a direct Duty of Care for students using iSee. This means:

  • Supervise students at all times.
  • Keep the session inactive until you can directly supervise students
  • Remove users and lock the session at the end.
  • See the iSee Session Host Handbook 

Outline of steps

See the Session Host Handbook  support resource for detailed instructions and troubleshooting

Step 1: Become a session Host

The following users have access to create sessions in the online iSee Management Portal:

  • Teaching staff have automatic access to the portal using their department username and password
  • Non-teaching staff need to complete an iRegister request for access 

Note: Students and non-department guests are not allowed access to the portal.

Step 2: Create Session

Once you have Session Host access, follow these steps to create a session:

1. Go to the iSee Management Portal  and sign in using your department username and password.

Note: For the best experience, select Chrome, Firefox, Safari or Edge as your browser.

2. Click on ISEE SYSTEM > ORGANISATIONS > ORGANISATIONS LIST

3. Use the search bar or navigation arrows to search for and select a relevant organisation.

  • Schools: search for your region (CQ, DDSW, FNQ, MET, NC, NQ, SE) and select the most relevant.
  • Corporate: search for your branch.
  • Note: There is open access to organisations so select the most relevant to you.

4. Click ADD NEW RECORD.

5. In the EDIT SESSION window, enter the details for your session including the name, 3D map and start/end date.

  • Note: For a student session, DO NOT tick the IS ACTIVE box until you are ready to directly supervise.

6. Click UPDATE and your newly created session will now appear in the list.

7. Follow the ENROLLING USER instructions in the next step to add yourself to the session.

8. Optional: To add another existing Session Host as a co-host in your management portal, click on the name of your session. Select the HOSTS tab and search for the staff’s MIS ID.

Step 3: Add Users

There are two options for adding users to your session depending on the type of participants.

Note: Session Hosts have a direct duty of care for student and non-Department users in a session. See the Session Host Handbook Student and non-Department Users instructions for specific protocols.

Users have regular access to your session through the 'Select a Session' list.

  1. For student users, collect Consent Forms  signed by a parent/guardian
  2. Check users have previously signed into the iSee application. If not, or you're unsure, follow the Session Host Handbook  instructions for 'Pre-enrolling users'
  3. Go to the iSee Management Portal  and sign in using your department username and password.
  4. Click on ISEE SYSTEM > ORGANISATIONS > ORGANISATIONS LIST. Locate and open your organisation.
  5. Click on your session’s name and select the USERS tab.
  6. Click ADD RECORD.
  7. In the EDIT MEMBER SESSION ROLE window, enter the following details:
    • SELECT USERS: Use the drop-down menu to search for and select the user's MIS ID, or type the MIS ID into the box. If entering multiple users, separate the MIS ID with a comma only (See the Session Host Handbook  for a quick way to add multiple users)
    • SELECT a ROLE: Select one of the following roles: Staff, Student, Non-Department Guest, Low Internet Student

Any user may enter your session by using the code without the need to enrol them. We do not recommend this for student users.

  1. Go to the iSee Management Portal  and sign in using your department username and password.
  2. Select INVITATIONS > INVITE.
  3. In the MEETING INVITE window, select your session and enter the details.
  4. The invitation will now appear in your list.
  5. Click SEND to modify and send an invitation email to your participants.

Step 4: Communicate session details to your participants

If during Step 3 you enrolled users, or you did not send the Meeting ID invitation from the portal, modify one of the following templates to send to your participants: